Contact: Karen Roper

email: exclusionsteam@bradford.gov.uk

Tel: 01274 439333

The latest guidance on exclusions (2017) may be downloaded here. Exclusion Procedures should be followed in all cases - click here for the table. For advice and guidance on all pupil exclusion matters please contact Karen Roper on the email address or telephone number above.

Decisions to exclude pupils from school are made by the Headteacher. There are three types of exclusion fixed term, lunchtime and permanent exclusion. In cases of permanent exclusion only should the Ex1 form be completed and sent to the local authority exclsuion team exclusionsteam@bradford.gov.uk via secure email.

For parents/carers there is an exclusion Frequently Asked Questions  document here,  Annex A - A summary of the governing board's duties to review the head teacher's exclusion decision and Annexe C - A Guide for parents. 

Parents and head teachers can also seek advice from The school Exclusion Project https://schoolexclusionproject.com 

From the1st April 2019 schools are not required to send paper/electronic copies of the EX1 form or parent letters to the Local Authority for Fixed and Lunchtime Exclusions. These two types of exclusion require schools to record them on Capita via their schools' data management system and send the exclusion letter to parents.

Fixed Term

These are short-term exclusions and pupils must be given a date for return to school. A return date should be given to parents in the letter informing them of the lexclusion.

Lunch time

Pupils whose behaviour is disruptive at lunchtime and are excluded for the lunchtime session count as a fixed period exclusion of ½ day. A return date should be given to parents in the letter informing them of the lunchtime exclusion period.

For Permanent Exclusions schools are required to inform the Local Authority on the day the decision is made.

Schools must send a completed Ex1 form, a copy of the Headteacher letter to the parent informing them of the exclsuion and reason for it, and form Ex3 to the Admissions and Exclusion Team via secure email (Galaxkey) to exclusionsteam@bradford.gov.uk Pupil Witness statements where possible should be obtained.

For permanent exclusions educational provision is organised by Children's Services, Admissions and Exclusions Team from day 6 of the permanent exclusion.

Day 6 Provision - Children's Services Guidance

For all excluded pupils, the laws states the Headteacher must write to parents straight away stating:

  • The type of exclusion imposed
  • The reason for the exclusion
  • When the pupil may return to school if it is a fixed term exclusion
  • How parents can appeal against the exclusion

Model Letters are provided below:

Letter 1 - Fixed-period exclusion of 5 days or less, and where a public examination is NOT missed
Letter 2 - Fixed-period exclusion of 6 to 15 days, or where cumulative exclusions in the same term fall within this range
Letter 3 - Fixed-period exclusion issued and with this occurance means that the pupil now has 16 or more days cumulative exclusions in the same term.
Letter 4 - Permanent exclusion letter to parent
Letter 5 - Notification of PDC decision upholding permanent exclusion

Letter 6 - Notification of PDC decision - re-instatement                
Enclosed with each letter should be a copy of the Guidance for Parents Leaflet.

Pupils with SEND or in Care to the Local Authority

Pupils with an Education, Health and Care Plan (EHCP) should not be permanently excluded in the first instance. School should make a fixed term exclusion and contact the SEND officer for an urgent review of the EHCP.

Where a pupil is 'looked after', schools should contact the Head teacher for the Virtual School, Jonathan Cooper, to discuss concerns and update their support plan as required. 

School reporting to DfE

As well as reporting on day one of a permanent exclusion to the Admissions and Exclusion Team the school is required to update their Information Management system with this exclusion. When a permanent exclusion has completed the process and if the pupil is then removed from the school roll they are required, at set points in the school year, to report these to the DfE on the Collect System. 

Withdrawal (rescinding) of a permanent exclusion decision

Head teachers can withdraw any permanent exclusion not reviewed by the Governing Board. In these cases schools are required to send a copy of the withdrawn letter to parent to the Admissions and Exclusion Team and they MUST ensure their Information Management Team is made aware of this to ensure their system is updated with the withdrawn exclusion decision. 

Where there has been a permanent exclusion decision withdrawn and the criteria in  Appendix A – A summary of the governors boards duty to review the head teachers decision to exclude - are met then a governor meeting MUST still be convened.  

Useful Information

Bradford's Head teacher and Governor exclusion checklist can be found here

Statutory guidance is attached underneath:

Annex A - A summary of the governing board's duties to review the head teacher's exclusion decision

Annex B - A non-statutory guide for head teachers

Annex C - A guide for parents/carers

Pastoral Support Programme Pro Forma

PDC Procedure

PDC Meeting


Understanding Exclusions and The Governor Role at Pupil Disciplinary Committees

Description of training

The role of Governors in overseeing exclusions is not one many governors have experience of when they offer their support to schools. This course will look at exclusions (both fixed term and permanent), the legislation and guidance around this connected to schools’ policies and the impact on students, families and schools. There will be a particular emphasis on the role of Governors in the permanent exclusion process and independent review to ensure this difficult process is undertaken in a transparent and fair way supporting Governors to make decisions at the Pupil Disciplinary Committee with increased confidence.

Suitable for

School Governing bodies and trust boards. It may also be suitable for senior leaders in school so they understand the permanent exclusion process in detail.


Two hours



£400 up to a max of 20 staff.

£500 up to a max of 40 staff.



Exclusions Training Booking Form


Admissions and Exclusion Team

Exclusion Officers

First Floor Margaret McMillan Tower

Prince's Way



Page owned by Karen Roper, last updated on 01/04/2020. This page has been viewed 17,455 times.