Assessment Data Collection Arrangements - 2024

Assessment Data Collection Arrangements - 2024

Introduction

To make the management of EYFS Profile, Phonics Check, Multiplication Tables Check, Optional Key Stage 1 and Key Stage 2 data collection and submission as simple as possible, we have brought all related information into this single page. The page contains several links which take you to other websites or documentation for further information.

IMT will be offering a complimentary collection to all schools for the optional Key Stage 1 submission.

The following links take you to the Testing and Assessment pages on the DfE website where all related documents and guidance can be accessed.

All those responsible for assessment and reporting need to read these pages as they provide important information and guidance. Please bear in mind that there may be some changes from previous years.

Important Dates for the submission of data

The table below shows some of the important dates for the 2024 Assessment collections.

Data Collection

Dates

Activity

EYFS Profile

24/05/2024

Cohort Defined

All pupils relevant to EY Foundation Stage in your school up to and including this date must be assessed and their results submitted. Pupils joining the school after this date must not be included in your return and should be returned by their previous school the as outlined in the Assessment and Reporting Arrangements, Page 19.

21/06/2024 – 27/06/2024

Your data MUST be submitted to the Information Management Team (IMT) at Bradford Council between Midday 21 June and 27 June 2024. On receipt of your file, IMT will process the data and contact you to discuss data quality issues where applicable. 

Files will be validated daily by IMT. Files received after 14.30 hours will be processed on the next working day.

A confirmation email will be sent from IMT to all schools when the file has been received and fully validated. 

Files received after the deadline date of 27 June 2024 will be processed; however it cannot be guaranteed that the data will be verified with the school / setting prior to being submitted to the DfE.

IMT SLA

Within 1 school day after submission

 

For schools that subscribe into the IMT Traded Service, your data will be available to validate on Perspective Lite within one working day via the reports (NOVA) section.

If the data on Perspective Lite is different to the data in your MIS there is likely to be a problem with your submission and you will need to contact IMT urgently.

Phonics

10/06/2024

Cohort Defined

The school must test every child on their roll* during the week of 10 June 2024 for the Phonics.

*All pupils in Yr 1 and any pupils in Yr 2 who require rechecking. 

Further information can be found in the Assessment and Reporting Arrangements.

10/06/2024 – 21/06/2024

Your data MUST be submitted to the Information Management Team (IMT) at Bradford Council between Midday 10 June and 21 June 2024. On receipt of your file, IMT will process the data and contact you to discuss data quality issues where applicable. 

Files will be validated daily by IMT. Files received after 14.30 hours will be processed on the next working day.

A confirmation email will be sent from IMT to all schools when the file has been received and fully validated. 

Files received after the deadline date of 21 June 2024 will be processed; however it cannot be guaranteed that the data will be verified with the school / setting prior to being submitted to the DfE.

IMT SLA

Within 1 school day after submission

 

For schools that subscribe into the IMT Traded Service, your data will be available to validate on Perspective Lite within one working day via the reports (NOVA) section.

If the data on Perspective Lite is different to the data in your MIS there is likely to be a problem with your submission and you will need to contact IMT urgently.

Optional

Key Stage 1

 

Cohort Defined

There are no requirements for how schools use the optional KS1 tests, or which pupils take them. The tests have been designed for pupils in year 2 who have completed the relevant KS1 programme of study, are moving on to KS2 and will reach the age of 7 by the end of the academic year 2023 to 2024.

Further information can be found in the Assessment and Reporting Arrangements, Section 5.

Submissions

welcomed throughout

Schools are welcome to submit KS1 results throughout the assessment period or later as KS1 is now optional. On receipt of your file, IMT will process the data and contact you to discuss data quality issues where applicable. 

Files will be validated daily by IMT. Files received after 14.30 hours will be processed on the next working day.

A confirmation email will be sent from IMT to all schools when the file has been received and fully validated. 

IMT SLA

Within 1 school day after submission

 

For schools that subscribe into the IMT Traded Service, your data will be available to validate on Perspective Lite within one working day via the reports (NOVA) section.

If the data on Perspective Lite is different to the data in your MIS there is likely to be a problem with your submission and you will need to contact IMT urgently.

Multiplication Tables Check (MTC)

03/06/2024 – 14/06/2024

Schools must administer the MTC to all eligible Year 4 pupils.

If you purchase the IMT SLA and would like us to upload your data into Perspective Lite please contact IMTdatateam@bradford.gov.uk.

Key Stage 2 Teacher Assessment

28/06/2024

Your data MUST be submitted to the Primary Assessment Gateway by 28th June 2024.

 

Entering your data to SIMS

Information and guidance regarding entering your data into SIMS will be available to subscribing schools on BSO.

Submitting your assessment data

Once you have entered your data it requires submitting to the IMT via your SIMS system.

To submit your data do the following:

  • Ensure you are using the most recent SIMS software
  • Export your results as a CTF file
  • SIMS will automatically name the file as per the return below:

Return

Filename

Via S2S

EYFSP

380****_FSP_380LLLL_00?.xml

Create CTF

KS1 - Optional

380****_KS1_380LLLL.00?.xml

Create CTF

Year 1 & 2 Phonics

380****_PHO_380LLLL_00?.xml

Create CTF

Where **** is your school DfE number

? will be automatically generated when the CTF is created

  • Locate the CTF file
  • Upload your file via the School to School (S2S) facility in DfE Signin.

It is important to note that the pupils and their results submitted in your file will be taken as final. The IMT process your file using DfE software. This software will identify any issues with results that cannot be accepted by the DfE but it will not identify any issues with regards to the pupils submitted or the number of pupils submitted. It is therefore vital that when submitting your data, you are satisfied it is correct and the Headteacher has authorised it’s release. Submitting your file to the DfE Signin website is taken as authorisation from the school that the pupils and their results included are correct.

Note: All Statutory returns should be from SIMS Assessment software. Please contact your SIMS support provider for technical guidance and assistance.

If SIMS Assessment software is not used for these returns please contact your Software Provider for technical guidance and assistance.

Note: Key Stage 2 Teacher Assessment submissions should be uploaded directly to the DfE using the Primary Assessment Gateway website by Friday 28th June 2024.

What happens to your data once it has been submitted?

The IMT will:

  • Collect your file from S2S and check it is in the correct file format
  • Check the data in your file against the data quality standards required of Local Authorities by the DfE
  • Contact you if any issues are identified to discuss any necessary amendments

The school / setting is expected to:

  • Check Perspective Lite to ensure that the submitted data aligns with the data held in the schools / setting MIS.
  • Advise the La immediately if any amendments are required.
  • Re-check Perspective Lite where agreed amendments have been made with LA Officers.

Where changes are agreed you will be asked to make the amendments in your SIMS system and resubmit the amended file via S2S. This ensures the assessments at your school are consistent with those submitted by the IMT to the DfE.

Quality Assurance and Contexual Support

The table below outlines the checks that will be completed for all schools and the items that are only available to schools that subscribe to the IMT Service Level Agreement -

** Where total number of pupils submitted are significantly different to expected total

 

FAQ’s

  1. Should all pupils be included in the Assessment returns?

Assessment

Answer

EYFS Profile

The profile must be completed in the final term of the academic year in which the child reaches 5. Exceptionally there may be a reason for a child to remain in EYFS profile beyond this point. In this event the school should discuss with Phillippa Degnan 07582109820, its intention to defer the child’s statutory assessment and complete the Deferment Form.

In some circumstances it is not statutory for the LA to collect data. Bradford Authority adheres to this policy and uses the submission requirements as detailed in the Assessment and Reporting Arrangements, Page 9.

Key Stage 1

Refer to the Assessment and Reporting Arrangements, Section 5.

Year 1 Phonics

Most pupils will be expected to complete the Assessment. There may however be exceptions. For guidance on which pupils should be assessed including eligible children in Year 2 refer to : Phonics Screening Check, Section 5.2

 

  1. How do we record assessments for SEN Children?

Assessment

Answer

EYFS Profile

The EYFS Profile is designed to assess all pupils. If the ELG does not best fit the child’s learning and development, and the child has not yet met the expected level, the child should be recorded as emerging. This takes account of all children including those with SEN.

Key Stage 1

Refer to Assessment and Reporting Arrangements, Section 4.

 

  1. Do I use the child’s legal name?

Assessment

Answer

ALL

Yes, when data is submitted for a child it must have the child’s legal name. The legal name is held in the schools SIMS system.

 

Contacts for further support

Support

Contact name

Contact no / email

Assessing EYFS Profile

Phillippa Degnan

07582109820

Assessing KS1

Sarah Burtoft

07974585728

Assessing Year 1 Phonics

Sarah Burtoft

07974585728

Assessing KS2

Sarah Burtoft

07974585728

SIMS

Contact your MIS Provider.

07974585728

Submitting the data

Information Management Team

01274 439652

imtdatateam@bradford.gov.uk


Page owned by Rebecca Caladine, last updated on 24/06/2024. This page has been viewed 9,795 times.

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