Children Missing Education

Children Missing Education

All Local Authorities have a statutory duty under Section 436A of the Education and Inspections Act 1996 to make arrangements to enable them to establish (so far as it is possible to do so) the identities of children residing in their area who are not receiving a suitable education. In relation to children, by ‘suitable education’ we mean efficient full-time education suitable to her/his age, ability and aptitude and to any special educational needs the child may have.” These responsibilities are also in place in order that children are safe from harm. Going missing from education for any reason is damaging to the well-being of a child/young person, but of even more concern is when the disappearance from school is an indication that a child/young person’s safety is at risk. The Local Authority also has a duty to have in place robust procedures to track and trace children who go missing with their families from Bradford schools.

Children Missing Education - Guidance for Schools describes the actions schools should take if a pupil stops attending and their whereabouts are unknown.

The guidance also describes the steps that school should take in respect of children who fail to return following a period of 'leave of absence'

The Department for Education Statutory Guidance for Local Authorities (November 2013) can be found here

For further advice regarding Children Missing from Education please email

Changes to Pupil Registration Regulations - Admissions and Deletions


Improving information in identifying children missing education.

Following the recent consultation on the amendments to the Pupil Registration Regulations. The amendments came into force on 1 September 2016.

The new statutory guidance can be found here

These amendments will affect all non-standard transitions; this is whenever a child of compulsory school age leaves a school before completing the school’s final year. All schools (including independent schools) would be required to:

• inform their LA in every circumstance when they are about to remove a pupil’s name from the admission register;

• inform their LA of the pupil's destination school and home address if the pupil is moving to a new school (where they can reasonably obtain this information); and

• provide information to their LA when registering new pupils, including the pupil's address and previous school (again where they can reasonably obtain this information).

In addition, the proposed amendments will give LAs the discretion to require the same information on standard transitions, which occur when a pupil reaches the final year of that school.

There are two other proposed amendments relating to sections 8(1)(f)(iii) and 8(1)(h)(iii) of the Regulations which will require ’reasonable enquiries’ to track down a pupil’s whereabouts to be performed collaboratively between the school and LA, rather than separately.

How we will manage this?

We have designed a web based pro-forma which will be accessed via a secure log in on Bradford Schools Online.

The procedure is only required for pupils of statutory school age joining the school or leaving the school at Non-Standard Transition times

For a child being removed from the school roll.

The pro-forma will require you to provide:

  • Basic details of the child, name, DOB, UPN etc.
  • Details of the child’s current and new address (if known), parents names and contact details
  • The reason they have been removed from roll
  • Details of the new school if known

In the case of a missing child it will prompt you to make a Children Missing Education referral to the LA.

For a child being admitted

We will ask you to provide details of the child’s previous school – it will also ask if you have informed that school of the admission and received the child’s common transfer file.

A number of fields on the pro-forma will be mandatory and the form cannot be submitted without these fields being completed.

How to Access the Online Form

After logging into Bradford Schools Online

  • Click on ‘Maintenance Tools’
  • Click on ‘Pupil Registration’

You will then see this screen

  • Click on the appropriate Red or Green button and complete the form

For further Information contact – Tel 01274 439651

If you require a secure login, password and user name contact your school's Level One Administrator

Update on the Use of the New Online Proforma

The online pro-forma has been in use since 1 September and any identified issues users have had with the site have been resolved as and when they have been brought to our attention

Amending a record

If following the removal from roll you recieve new information - name of the new school, new address etc. The record can be amended/updated by clicking on the AMBER 'View Existing' tab

Children Missing Education Referrals

Checking 'yes' when asked the question 'Has a CME referral been made to the ESWS' does not automatically generate a referral. You are still required to complete an ESWS referral form detailing why you believe the child and family are missing from education and the steps you have taken to establish the whereabouts of the child.

The Education Safeguarding Children Missing Education referral form can be found on this page

Page owned by Waheeda Shah, last updated on 03/05/2019. This page has been viewed 16,757 times.