Early Years Inclusion Funding

Early Years Inclusion Funding

Eligibility criteria

Early Years Inclusion Funding application form

Early Years Inclusion Funding panel and submission dates

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Update 19.03.2020

Things are moving at a quick pace at the moment with updates from the government, Public Health England and the local authority in response to the Coronavirus pandemic and it will therefore be necessary to do things differently in the future, until normal services can be resumed.

We are still planning to go ahead with the EYIF panel in April, however we anticipate that this will have to be facilitated in a different way. Indications are that some schools and possibly some settings will remain open and therefore some of the children attending may require inclusion funding to support them to attend.

The deadline for submission to the April panel is Friday 20th March. Can you please ensure that applications are submitted electronically via Galaxkey secure email to earlyyearsinclusionfunding@bradford.gov.uk , rather than by post or hand delivery.

We recognise that it may not be possible to get an actual parental signature on the EYIF application form, but written or verbal consent should be obtained in the first instance and a record that this has been obtained should be documented in the parental consent section. This should then be followed up with a parent signature, as soon as practical.  


What is Early Years Inclusion Funding?

All local authorities are required by the DfE to have an Inclusion Fund for 3 and 4 year olds with SEND who are accessing their early education entitlement. This funding is to promote the inclusion of children with SEND within a pre-5 setting. This funding also supports Local Authorities to undertake their responsibilities to strategically commission SEND services as required under the Children and Families Act 2014.

Bradford Local Authority allocates Inclusion Funding via the Early Years Inclusion Funding (EYIF) Panel to support eligible 3 and 4 year olds in Private, Voluntary and Independent (PVI) settings and from 1st September 2019 this will also be available for eligible 3 and 4 years olds in schools. EYIF funding is also available to eligible 2 year olds in PVI settings and schools, but this is non-statutory. Applications are considered at monthly panel meetings by representatives from the local authority, schools and PVI sector.

Inclusion Funding will be targeted at children with emerging SEND who are accessing their 2, 3 or 4 year early education entitlement in a PVI setting or school. Emerging SEND will be defined as children at the top of SEND Support and above on the Early Years SEN Progress Grid . Inclusion Funding is not available for; children accessing paid for childcare; children in a reception class; children who have an Education Health and Care Plan (EHCP) or children accessing a specialist placement in an Early Years Enhanced Special Provision or special school.

Roll out of Early Years Inclusion Funding to schools from September 2019

From 1st September 2019 Inclusion Funding will be available for eligible 2, 3 and 4 years olds in schools.

How do I access it?

Applications can be made by providers (schools or settings) and/or other professionals on an individual child basis using an Early Years Inclusion Funding application form . Providers are required to fully evidence that the needs of the child have been appropriately assessed, that the provider has already made adjustments to meet the child’s needs and that the provider has also accessed all available resources e.g. Disability Access Fund and/or Early Years Pupil Premium.

The application form asks the provider to set out why additional funding is now required and the level of support (number of hours of support) requested. Inclusion Funding is a contribution towards the costs of enhancing staffing levels above the statutory staffing ratios.  

A copy of the application form and EYIF panel/ submission deadlines can be found in the Useful document section .

Submission of applications

All EYIF application forms should be submitted via Galaxkey secure email to: earlyyearsinclusionfunding@bradford.gov.uk

In exceptional circumstances applications can be hand delivered or sent by recorded delivery to:  EYIF admin c/o 0-25 Inclusive Education Service, 3rd Floor, Margaret McMillan Tower, Prince’s Way, Bradford, BD1 1NN.

Application received after the given deadline will be submitted to the EYIF panel meeting the following month.

How does the panel decide on whether funding is agreed?

The Panel will consider 4 matters in each application:

  • Decision 1: Whether, against the agreed criteria, the child is eligible for inclusion funding.
  • Decision 2: The number of hours (of the child’s entitlement) support will be funded for.
  • Decision 3: The rate of funding per hour.
  • Decision 4: The number of terms (or weeks) that support is to be funded for and the expiry date.

Decision 1 – the eligibility criteria are:

  • The provider must be registered with Ofsted on either the Early Years Register or the Childcare Register or must be legally exempt from this registration.
  • Inclusion funding will only be allocated to children aged 2, 3 or 4 who:
    • are taking their early years entitlements, up to a maximum of 15 hours (2 year olds) and 30 hours (3&4 year olds), and
    • are assessed, with submitted evidence, at the top of SEND Support or above on the Early Years SEN Progress Grid, and
    • are not accessing paid for child care, and
    • are not in a reception class, and
    • do not have an Education Health and Care Plan, and
    • are not placed in Early Years Enhanced Specialist Provision or in a special school (as these places are already funded at a higher level).
  • In their application, the provider must evidence:
    • that Wave 1 interventions (Quality First Teaching) are in place for all children and that a graduated response has taken place, evidencing a clear review process and the need for targeted Wave 2 Interventions as advised by professionals from appropriate services. See Bradford Matrix of Need for details.
    • that the parent or carer of the child has been a partner in the whole process.
    • where appropriate, an EA1 Notification from Health has been received for the child.
    • where a child is newly arrived in the country, advice from other services has been gathered to support the request e.g. Health Visitor, Paediatrician, Paediatric Therapist, Specialist Teacher, Access and Inclusion Officer.
    • that the provider has exhausted all avenues of support available to them from within existing funding.
    • that reasonable adjustments to meet the needs of the child have already been made. This includes how the provider has used the DAF and/or Early Years Pupil Premium, if the child is eligible.
    • why existing staffing is insufficient to meet the child’s needs.

Decision 2The number of hours to be funded. The approach is as follows:

  • The provider must set out in the application both the number of entitlement hours per week the child is taking with the provider as well as the number of hours per week the provider is requesting funded support for.
  • The Panel will determine whether the provider’s requested hours is accepted or amended. Any funding agreed will then be translated into a % of funding.
  • The Panel will assume that the weekly entitlement is delivered across 38 weeks per year, unless indications that the entitlement is stretched all year round. Providers will be allocated monies on this basis.

Decision 3 – The rate of funding per hour, is set at a standard (maximum) of £6.32.

  • The national SEND ‘Place-Plus’ funding framework is based on the financial definition of a ‘High Needs’ child being one whose education, incorporating all additional support, costs more than £10,000 per annum (1 FTE). This threshold lays the foundation of the definition of the financial responsibility that schools, academies and other education providers have for meeting the needs of children from their delegated budgets.
  • Schools are required to meet the first £10,000 of cost for children with SEND, both with and without EHCPs, from their core formula-funded budgets. This £10,000 is separated in the national model into Element 1, at a value of £4,000 per 1 FTE (25 hours) and Element 2, at a value of £6,000 per 1 FTE (25 hours). Element 1 £4,000 represents the core funding that all pupils attract. In the Early Years Single Funding Formula, Element 1 is allocated through the Setting Base Rates, which in 2019/20 are £5.20 for 2 year olds and £4.11 for 3 & 4 year olds. Element 2 £6,000 is the contribution that schools are required to make from their ‘notional SEND’ budgets, which are derived from additional funding allocated using proxy indicators of additional needs, such as deprivation and low prior attainment. Element 2 is not present in the Early Years Single Funding Formula, although the Deprivation and SEND supplement within the 3 & 4 year old formula does allocate a small amount of additional funding. As a result, the function of the Early Years SEND Inclusion Fund is to allocate Element 2 funding to children with emerging SEND.
  • So we define Element 2 as an amount per child per hour as follows:
    £6,000 / 25 hours (1 FTE) / 38 weeks = £6.32 per hour. So, for example:
    • A child accessing 15 hours early education entitlement per week, term time only with 5 hours of funded support = £6.32 x 5hrs x 38wks = £1,201 (this would equate to 33% funding).
  • A child accessing 30 hours early education entitlement per week, term time only with 15 hours of funded support = £6.32 x 15hrs x 38wks = £3,602 (this would equate to 50% funding).

Decision 4 – The number of weeks or terms that support is to be funded for and the expiry date. This would be determined by the Panel, taking account of the pupil’s age, needs assessment and timescale for transfer into reception. We would typically expect the time period to be expressed in terms e.g. 1, 2 or 3 terms and we would expect all funding decisions to be reviewed at least annually. Funding would cease where a child leaves a provider or where an EHCP is put in place.

Notification of outcome of an Early Years Inclusion Funding application

Providers will be notified of the outcome of an application within 3 weeks of the panel date at which the application was considered.

Payment of Early Years Inclusion Funding

Following each monthly panel confirmation is sought from the Early Education Funding Team to ensure that a child is eligible for early education entitlement before funding is released to the provider. These checks will take place after the termly headcount deadline; therefore there may be a delay in payment at the start of a term.  

All funding applications agreed after the 1st April 2019 will be funded at the new hourly rate of £6.32. Providers in the Bradford Local Authority will no longer be issued with service levels agreements, as Inclusion Funding payments will now be made via the Schools Funding Team (SFT) and paid alongside the early education funding directly into the bank.

Please note that Inclusion Funding payments will not be itemised on the SFT payment remittance. However, providers can log onto the Bradford Provider Gateway and refer to their payment schedule, which will identify how much Inclusion Funding will be paid that month. This payment schedule will have a reference of ‘Spring/Summer/Autumn Term SEND (EYIF)’. Providers will also receive an EYIF Outcome Summary via email which will indicate how much funding has been agreed for individual children. Please note there is currently a backlog for sending out the EYIF Outcome Summaries.submitted

Settings that are based out of Bradford Local Authority will continue to receive Inclusion Funding via a service level agreement.

The provider must inform Bradford Council if a child in receipt of Inclusion Funding leaves their setting/school. Details of this must be submitted in an email to earlyyearsinclusionfunding@bradford.gov.uk . Any overpayment or underspend of Inclusion Funding will be reclaimed by Bradford Council. This may be deducted from future Inclusion Funding payments or if applicable, will be recoverable by the issue of an invoice.

Continuation of Early Years Inclusion Funding

If Inclusion Funding is required at the end of the current funding period then the provider can submit an application form to request continuation of funding. It is recommended that this is submitted before the end of the current funding period to ensure there is no gap in funding, as funding cannot be backdated.

How to contact us?

For further information and/or enquires please contact the EYIF Project Support Officer on 01274 431552 or email earlyyearsinclusionfunding@bradford.gov.uk .

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