Assessment Data Collection Arrangements - 2017

Assessment Data Collection Arrangements - 2017

Introduction

To make the management of EYFS Profile, Key Stage 1, Key Stage 2 and the Phonics Check data collection and submission as simple as possible, we have brought all related information into this single page. The page contains several links which take you to other websites or documentation for further information.

The following links take you to the Testing and Assessment pages on the DfE website where all related documents and guidance can be accessed.

All those responsible for assessment and reporting need to read these pages as they provide important information and guidance. Please bear in mind that there may be some changes from previous years.

Important Dates for the submission of data

The table below shows some of the important dates for the 2017 Assessment collections.

Data Collection

Dates

Activity

EYFS Profile

26/05/17

Cohort Defined

All pupils relevant to EY Foundation Stage in your school up to and including this date must be assessed and their results submitted. Pupils joining the school after this date must not be included in your return and should be returned by their previous school the Assessment and Reporting Arrangements, Section 2.

23/06/17 –28/06/17

Your data MUST be submitted to the Information Management Team (IMT) at Bradford Council between 23 June and 28 June 2017.

Having received your data by the final submission date of 28 June 2017, IMT will process the data and report it back to you via Perspective Lite for you to verify that the data to be submitted to the DfE is aligned with your schools / settings own records. Files received after the deadline date of 28 June 2017 will be processed; however it cannot be guaranteed that the data will be verified with the school / setting prior to being submitted to the DfE.

30/06/17

Data made available to schools via Perspective Lite.

30/06/17 - 04/07/17

To validate the submitted data schools need to view Perspective Lite (username and password provided to school in secure BSO) from Friday 30 June 2017 to Tuesday 4 July 2017 to check that this matches the data in the schools management information system. If the data on Perspective Lite is different to the data in your MIS there is likely to be a problem with your submission and you will need to contact IMT urgently.

Phonics

12/06/17

The school has to test every child on their roll* during the week of 12 June 2017 for the Phonics. If children move schools during the check week the Standards and Testing Agency recommend the following: The Phonics check for this child would be done by the school the child is leaving. The child is likely to be most comfortable with their ‘old’ school, be more familiar with the teacher administering the check, and therefore this is likely to be the fairest reflection of their ability. Undertaking the check in the new school may be more unsettling for the child. Further information regarding which children should be included in the Phonics check can be found in Phonics Screening Check, Section 7.3

*All pupils in Yr 1 and any pupils in Yr 2 who require rechecking

22/06/17 – 23/06/17

Your data MUST be submitted to the IMT between 22 June and 23 June 2017.

Having received your data by the final submission date of 23 June 2017, IMT will process the data and report it back to you via Perspective Lite for you to verify that the data to be submitted to the DfE is aligned with your schools own records. Files received after the deadline date of 23 June 2017 will be processed however it cannot be guaranteed that the data will be verified with the school prior to it being submitted to the DfE.

27/06/17

Data made available to schools via Perspective Lite.

27/06/17 – 29/06/17

To validate the submitted data schools need to view Perspective Lite (username and password provided to school in secure BSO) from 27 June to 29 June 2017 to check that this matches the data in the schools management information system. If the data on Perspective Lite is different to the data in your MIS there is likely to be a problem with your submission and you will need to contact IMT urgently.

Key Stage 1

27/05/17

Cohort Defined

All pupils relevant to the key stage in your school up to and including this date must be assessed and their results submitted. Pupils joining the school after this date must not be included in your return and should be returned by their previous school. Further information regarding which children are eligible for assessment can be found in the Assessment and Reporting Arrangements, Section 5.

23/06/17 – 28/06/17

Your data MUST be submitted to the IMT between 23 June and 28 June 2017. Failure to provide your data by these dates could result in your data not being submitted to the DfE in time for their statistical release.

Having received your data by the final submission date of 28 June 2017, IMT will process the data and report it back to you via Perspective Lite for you to verify that the data to be submitted to the DfE is aligned with your schools own records. Files received after the deadline date of 28 June 2017 will be processed; however it cannot be guaranteed that the data will be verified with the school prior to it being submitted to the DfE.

03/07/17

Data made available to schools via Perspective Lite.

03/07/17 – 05/07/17

To validate the submitted data school needs to view Perspective Lite (username and password provided to school in secure BSO) from Monday 3 July to Wednesday 5 July 2017 to check that this matches the data in the schools management information system. If the data on Perspective Lite is different to the data in your MIS there is likely to be a problem with your submission and you will need to contact IMT urgently.

Key Stage 2 Teacher Assessment

29/06/17

Your data MUST be submitted to the NCA Tools website by 29 June 2017.

Entering your data to SIMS

Information and guidance regarding entering your data into SIMS will be available to subscribing schools on BSO after Monday 15 May 2017.

Submitting your assessment data

Once you have entered your data it requires submitting to the IMT via your SIMS system.

To submit your data do the following:

  • Ensure you are using the most recent SIMS software, Version 7.174
  • Export your results as a CTF file
  • SIMS will automatically name the file as per the return below:

 

Return

Filename

Via S2S

EYFSP

380****_FSP_380LLLL_00?.xml

Create CTF

KS1

380****_KS1_380LLLL.00?.xml

Create CTF

Year 1 & 2 Phonics

380****_PHO_380LLLL_00?.xml

Create CTF

where **** is your school DfE number

? will be automatically generated when the ctf is created

  • Locate the CTF file
  • Upload your file via the School to School (S2S) facility in Secure Access.

It is important to note that the pupils and their results submitted in your file will be taken as final. The IMT process your file using DfE software. This software will identify any issues with results that cannot be accepted by the DfE but it will not identify any issues with regards to the pupils submitted or the number of pupils submitted. It is therefore vital that when submitting your data, you are satisfied it is correct and the Headteacher has authorised it’s release. Submitting your file to the Secure Access website is taken as authorisation from the school that the pupils and their results included are correct.

Note: All Statutory returns should be from SIMS Assessment software. Please contact your SIMS support provider for technical guidance and assistance.

If SIMS Assessment software is not used for these returns please contact your Software Provider for technical guidance and assistance.

Note: Key Stage 2 Teacher Assessment submissions should be uploaded directly to the DfE using the NCA Tools website by Thursday 29th June 2017.

What happens to your data once it has been submitted?

The IMT will:

  • Collect your file from S2S and check it is in the correct file format
  • Check the data in your file against the data quality standards required of Local Authorities by the DfE
  • Contact you if any issues are identified to discuss any necessary amendments

The school / setting is expected to:

  • Check Perspective Lite to ensure that the submitted data aligns with the data held in the schools / setting MIS.
  • Advise the La immediately if any amendments are required.
  • Re-check Perspective Lite where agreed amendments have been made with LA Officers.

Where changes are agreed you will be asked to make the amendments in your SIMS system and resubmit the amended file via S2S. This ensures the assessments at your school are consistent with those submitted by the IMT to the DfE.

Analysis of your data

The IMT produces an analysis of the data submitted by your school via Bradford Schools Online. We publish this analysis before the summer holidays. Please look out for the news item advising when the analysis is available.

The EYFSP School Report will not be published until after the DfE have published the national averages in October 2017. Simple reports will be made available to schools via Perspective Lite that report the GLD score and EYFSP Mean that has been calculated using the data submitted.

This analysis should be sense checked to ensure a match with the school’s data submission. If there are any anomalies these should be referred to the IMT data team and the assessment lead for the key stage. This should be completed before the school closes for the summer break as changes cannot be made after the August 31st 2017.

FAQ’s

  1. Should all pupils be included in the Assessment returns?

Assessment

Answer

EYFS Profile

The profile must be completed in the final term of the academic year in which the child reaches 5. Exceptionally there may be a reason for a child to remain in EYFS profile beyond this point. In this event the school should discuss with Dulcie Leach: 01274 439617, its intention to defer the child’s statutory assessment and complete the Deferment Form by 26 May 2017.

In some circumstances it is not statutory for the LA to collect data. Bradford Authority adhere to this policy and uses the submission requirements as detailed in the Assessment and Reporting Arrangements, Section 2.

Key Stage 1

Refer to Assessment and Reporting Arrangements, Section 5.

Year 1 Phonics

Most pupils will be expected to complete the Assessment. There may however be exceptions. For guidance on which pupils should be assessed including eligible children in Year 2 refer to: Phonics Screening Check, Section 7.3

 

  1. How do we record assessments for SEN Children?

Assessment

Answer

EYFS Profile

The EYFS Profile is designed to assess all pupils. If the ELG does not best fit the child’s learning and development, and the child has not yet met the expected level, the child should be recorded as emerging. This takes account of all children including those with SEN.

Key Stage 1

Refer to Assessment and Reporting Arrangements, Section 5.

 

  1. Do I use the child’s legal name?

Assessment

Answer

ALL

Yes, when data is submitted for a child it must have the child’s legal name. The legal name is held in the schools SIMS system.

 

Contacts for further support

Support

Contact name

Contact no / email

Assessing EYFS Profile

Dulcie Leach

01274 439617

07582 109259

early.learning@bradford.gov.uk

Assessing KS1

Ken Poucher

01274 439623

07582 109269

ken.poucher@bradford.gov.uk

Assessing Year 1 Phonics

Ken Poucher

01274 439623

07582 109269

ken.poucher@bradford.gov.uk

Assessing KS2

Ken Poucher

01274 439623

07582 109269

ken.poucher@bradford.gov.uk

SIMS

Contact your MIS Provider.

 

Submitting the data

Information Management Team

01274 439652

07582 105779

imtdatateam@bradford.gov.uk


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Page owned by Rebecca Troth, last updated on 20/04/2017. This page has been viewed 3,414 times.