Changes to Pupil Registration Regulations September 2016

To be completed by:

Time: - | Venue:

Improving information in identifying children missing education. The DfE has recently consulted on proposed amendments to the Pupil Registration Regulations. We believe the amendments will be laid before Parliament in the next few weeks and will come into force from 1 September 2016.

These amendments will affect all non-standard transitions; this is whenever a child of compulsory school age leaves a school before completing the school’s final year. All schools (including independent schools) would be required to:

• inform their LA in every circumstance when they are about to delete a pupil’s name from the admission register;

• inform their LA of the pupil's destination school and home address if the pupil is moving to a new school (where they can reasonably obtain this information); and

• provide information to their LA when registering new pupils, including the pupil's address and previous school (again where they can reasonably obtain this information).

In addition, the proposed amendments will give LAs the discretion to require the same information on standard transitions, which occur when a pupil reaches the final year of that school.

There are two other proposed amendments relating to sections 8(1)(f)(iii) and 8(1)(h)(iii) of the Regulations which will require ’reasonable enquiries’ to track down a pupil’s whereabouts to be performed collaboratively between the school and LA, rather than separately.

Information we have received to date

  • The DfE will provide guidance to all schools
  • All additions to and deletions from the school register must be reported to the LA within 5 days
  • The guidance will place a greater responsibility on school to carry out ‘reasonable enquiries’ when the whereabouts of a pupil is unknown prior to deleting from the school roll.
  • Carrying out ‘reasonable enquiries’ is already established good practice in Bradford schools when a child is believed to be missing with their family.

Prior to referral schools already will

  • Visit the child’s last known address.
  • Try all known telephone contacts.
  • Gather intelligence from the wider school community
  • We will continue to encourage schools to make Children Missing Education referrals as soon as they believe a child and family have gone missing and reasonable enquiries have been carried out. We ask that schools do not wait until 20 days have elapsed and the child is removed from roll before making a referral.

How we will manage this?

We are currently designing a web based pro-forma which will be accessed via a secure log in on Bradford Schools Online. We will publish guidance on how to use this before the end of the summer term.

The pro-forma will require you to provide

  • Basic details of the child, name, DOB, UPN etc.
  • Details of the child’s current and new address (if known), parents names and contact details
  • The reason they have been removed from roll
  • Details of the new school if known

In the case of a missing child it will prompt you to make a Children Missing Education referral to the LA

For a child being admitted

Details of the child’s previous school – it will also ask if you have informed that school of the admission and received the child’s common transfer file.

A number of fields on the pro-forma will be mandatory and the form cannot be submitted without these fields being completed.

For further information please contact Tel 01274 439651


Published: 23/06/2016
Audience: Headteachers, Administrators, Attendance and Safeguarding Leads
Contact: Neil Hellewell

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