Working Parent Entitlement Code Audit
In preparation for the Summer term claims, it’s important to check all Working Parent Entitlement codes to ensure they are valid for the relevant hours.
- Validity Start Date must be before 31/03/2024
- Validity End Date must be after 01/04/2024
If the validity end date is prior to the 01/04/2024 with a Grace Period end date of 31/08/2024, then the code is in the Grace Period.
Grace Periods become active if parents fall out of eligibility or fail to reconfirm their code and can only be utilised if the child accessed the Working Parent Entitlement hours in your setting in the Spring term.
Working Parent Entitlement codes currently being used in your setting should be regularly checked to ensure that they remain valid for termly claims.
Parents must reconfirm their eligibility for the Working Parent Entitlement hours every 3 months with HMRC. HMRC will send them reminders to reconfirm their eligibility, however if they have failed to do this their code will become invalid, and you will
be unable to claim funding for the hours.
How to check codes
In the Working Parent Entitlement section, use the Expiration Dashboard on the Early Years Provider Portal:
https://oneonline.bradford.gov.uk/ProviderPortal_LIVE
You may need to adjust the filters in the search to show where “eligibility has ended but code is still in grace”
Codes highlighted red have passed the reconfirmation date. Ensure that the system shows the most up to date information regarding the code by clicking the “recheck” button.
Children who have fallen out of eligibility will not be eligible for the Working Parent Entitlement hours.
3 to 4 year olds are able to continue to access the universal 15 hours. You should discuss with the parent their requirements and amend their Parent Agreement if they wish to continue accessing funded hours at your setting.
Please refer the parent directly to HMRC Tel 0300 123 4097 if the grace period is due to an issue with their application.