Maintained Schools Apprenticeship Update – September 2020

To be completed by: Thu 01 Oct 2020

Time: -Thu 01 Oct 2020 | Venue:

Since the Apprenticeship Levy was introduced in April 2017, schools across England have been working hard to use apprenticeships to up-skill and transform their workforces. The government estimate that almost. Over 2,000 maintained schools across England have taken on at least one apprentice

But thousands of schools are still missing out on an apprenticeship and the benefits they can offer to your workforce. From upskilling existing staff members to bringing young people into the organisation. From underpinning your retention strategy to developing succession plans, Apprenticeships offer a huge opportunity to support your workforce, develop skills and tackle hotspots. If you want to find out more about how apprentices are benefitting the schools workforce, you can hear direct from a teacher on the Amazing Apprenticeships site  or read several case studies from schools in the government publication Guide to apprenticeships in the schools workforce.


Apprenticeship Programme Data

Bradford Council has set on 591 apprentices from the start of the Apprenticeship levy in May 2017. 204 of these have been based in schools.  

Apprenticeship Qualifications being undertaken in Schools:-

  • Early Years Practitioner L2

  • Early Years Educator L3

  • Teaching assistant L3

  • Business Admin L3

  • Infrastructure Technician – (Level 3 & 4)

  • HR Consultant/Partner (Level 5)

  • Cleaning and Environment (Level 2)

  • Hospitality (Level 2)

  • Play Worker (Level 3)


Apprenticeship Target to include:

  • 30% Black and Minority Ethnic (BME)

  • 10% People with special educational needs or disabilities

  • We aim to offer a traineeship or apprenticeship to every young person leaving Authority care


Bradford Council will be working with organisations that have specialist knowledge of supporting people with learning disabilities and autism into work.


Apprenticeship Qualification Training for Existing Staff

Apprenticeship qualification training is also available to existing staff. There are over a hundred different apprenticeship qualification training on our framework, with approved training providers in place and apprenticeship training available nationally across more than seventy different industries.


Apprenticeship Qualification Training for New Apprentices

By offering vacancies as apprenticeships, this supports the next generation of workers in Bradford who can bring in new ideas into the workforce and develops skills and talent within the district.


There are various levels of apprenticeship qualifications:

  1. Intermediate apprenticeship Level 2 –
    (CSE grade 1, GCSE A* to C or 4-9, ‘O’ Level A to C)

  2. Advanced apprenticeship Level 3 – (A Level A to E, AS Level)

  3. Higher apprenticeship Level 4 – 7

    • Level 4 CertHE, HNC

    • Level 5 – DipHE, foundation degree, HND

    • Level 6 – BA(Hons), BSc(Hons)

  4. Degree apprenticeship Level 7 – (MA, MEng, MSc, PGCE)


Qualifications must be relevant to the role, or enough duties need to be undertaken at the higher-level role to satisfy the requirements of the qualification



Apprenticeship Standards are a new type of employer developed apprenticeship that provides a more robust learning experience and ensures the apprentice develops the right competencies and skills needed to succeed in their given industry and job role.

It outlines:

  • What an apprentice will do during their apprenticeship.

  • The skills they will need to perform the job role they’re training for

  • All apprenticeships follow an Apprenticeship Standard. If there is no standard in place for a specific qualification, then the Apprenticeship Levy cannot be used to fund that qualification.

You can find Apprenticeship Standards here:


Apprenticeship Assessment

The initial assessment of an apprentice is a measure of their existing knowledge in English, Maths and ICT before they begin the programme. The assessment is completed by the training provider to understand the training required for the learner to reach competency in their role and have to be at Level 2 in Math, English, by the end of the apprenticeship programme.   Dependant on the outcome of this assessment the apprenticeship may include functional skills training (Maths & English).


Please note: - All apprentices now have to undertake a ‘Skills Scan’ this is conducted to assess the experience and skills of the person requiring the qualification.  Depending on the outcome if the person already has enough experience in the job role or prior learning, regardless of them not having the qualification, they will not be eligible for the apprenticeship qualification and we will not be able to fund via the levy due to the funding rules.
(This is in the main for existing staff who wish to up-skill).

Off the Job Training

Off the job training must make up at least 20% of the apprentice’s working hours. Specific rules govern what can be considered off-the-job training.

Off-the-job training could include:

  1. Teaching of theory (e.g. lectures, role playing, online learning or manufacturer training)

  2. Practical training (shadowing, mentoring, industry visits, attendance at competitions)

  3. Learning support and time spent writing assessments/assignments

It does NOT include:

  1. English and maths (up to level 2) which is funded separately

  2. Progress reviews or on-programme assessment needed for an apprenticeship framework or standard

  3. Training which takes place outside the apprentice’s paid working hours

Off-the-job training does not necessarily need to take place away from the apprentice’s place of work, but it must not be delivered as part of their normal duties.

Full guidance on Off-the-job training can be downloaded from


An apprenticeship can take between one and five years to complete, depending upon the level of apprenticeship and the industry sector. Most of the training is delivered in the workplace and the rest of the training is given by a training organisation, either at the workplace, off-site (perhaps at college) or via e-learning.

If an employee works fewer than 30 hours per week the duration of the apprenticeship must be extended.
The formula used is

(a x 30) ÷ b = c


a = Apprenticeship’s normal minimum duration in months

b = Average hours worked by part-time employee

c = Minimum duration of employee’s apprenticeship in months

So if a staff member works 24 hours per week and undertakes an apprenticeship that would normally last 12 months:

(12 x 30) ÷ 24 = 360 ÷ 24 = 15 Months


Qualification Assessment

Generally, the qualification is gained via a combination of exams and coursework and learners are expected to complete additional studying and assignments beyond their assigned study time. You may also be required to complete a portfolio as part of your course. Learners complete an End Point Assessment (EPA), the final assessment for an apprentice to ensure that they can evidence the learning from the apprenticeship qualification.   EPA is assessed by another training provider at the end of the apprenticeship training and has to be passed to complete the apprenticeship qualification.


End-point assessment

End-point assessment (EPA) tests the knowledge, skills and behaviours that an apprentice has gained during their training. Unique to each standard, EPA demonstrates the competence of an apprentice in their role. This competence is valued by current and future employers.

You can find EPA plans on the apprenticeships guidance pages. Only approved EPAOs can carry out assessments as set out in the assessment plan and this will be determined by the Training Provider.


The length of the apprenticeship will also need to take in to account the End Point Assessment (EPA) which will be 3 months from the end of the apprenticeship training. The school will need to consider employing an apprentice longer and will need to factor in the year 2 salary rate, equivalent to the national minimum wage for age.



Gateway takes place before an EPA can start. The employer and training provider will review their apprentice’s knowledge, skills and behaviours to see if they have met the minimum requirements of the apprenticeship set out in the apprenticeship standard, and are ready to take the assessment.

Resits and retakes

Apprentices who fail one or more assessment method will be offered the opportunity to take a resit or a retake. Resits are ineligible costs and are not funded by the Apprenticeship Levy.  Resit costs would have to be funded by an apprentice’s service areas (school budget)


The A-Z of Apprenticeships for Schools:   
Click on each link to read the Apprenticeship Standard, which describes the knowledge, skills and behaviours achieved through each apprenticeship. Each apprenticeship standard document also includes the typical duration and any entry requirements for the apprenticeship. You can also explore the full list of 600 apprenticeships available and in development on the Institute for Apprenticeships & Technical Education website.


Teaching & Learning


Early Years Practitioner


Early Years Educator


Learning Mentor


Teaching Assistant




Learning & Skills Teacher





Business Administrator


Customer Service Practitioner


Customer Service Specialist


HR Support



Leadership & Management 


Associate Project Manager


Chartered Manager (Degree)


HR Consultant / Partner


Learning And Development Consultant / Business Partner


Operations / Departmental Manager


School Business Professional


Senior Leader (Degree)


Team Leader / Supervisor





Production Chef


Commis Chef


Senior Production Chef



Cleaning & Facilities


Facilities Services Operative


Facilities Management Supervisor


Facilities Manager


Horticulture And Landscape Operative



IT, Data & Marketing Services


Associate Project Manager


Data Technician


Data Analyst


Infrastructure Technician


It Solutions Technician


Digital Marketer Integrated Degree


Marketing Executive


Marketing Manager




Procurement Process and Training Providers

The Council has undertaken a procurement process for training providers and only those on the framework can be used for apprenticeship training.

When arranging apprenticeship training please contact the Learning and Development Academy Team to check what levy is available to spend and the preferred training provider for that apprenticeship qualification.  PLEASE DO NOT ARRANGE APPRENTICESHIP TRAINING DIRECTLY WITH A TRAINING PROVIDER before contacting the L&D Team as the apprenticeship training will not be approved.

Apprenticeship Levy and Academy Transfer

  1. If school does not use its Apprenticeship Levy for apprenticeship training the levy is time-limited (2 years) and school will lose this money.  Please note once the levy goes into the digital account the money belongs to HMRC and any unspent levy goes back to Central Government.

If your school converts to an Academy, the Levy will then transfer over to the Trust and all arranged training will be stopped from the Councils Levy and reinstated from the Trusts levy account.  All future levy will be paid into the Trusts account on a monthly basis and money not spent in the Councils levy will be lost from the date of transfer.


  1. Payroll – If your school changes to another payroll provider instead of Bradford Council, school must arrange to get a Gateway ID Number and Password from HMRC.  This then needs to be passed onto the L&D Academy Team for school to be set up on the Councils Digital Apprenticeship Service Account.  Apprenticeship training funding cannot be accessed until this has been set up.


New Apprentice Incentive Payment August 2020 – January 2021

The government’s Plan for recruiting new apprenticeships and the recognition of the value apprentices can bring to the economy, a further incentive payment will be made to employers who hire an apprentice between 1 August 2020 and 31 January 2021.

The apprentice must be a new employee to the business, have a contract of employment start date between 1 August 2020 and 31 January 2021 (inclusive) and must not have been employed by the employer within the six months prior to the contract start date.

Claims can start to be made by employers in relation to these apprentices from 1 September 2020. Those claims must be made through the apprenticeship service. There will be two levels of payment based on age. For apprentices aged 16-24 the payment will be £2,000, and for apprentices aged 25 or over, the payment will be £1,500. The payment will be made directly to employers in two equal instalments, where the apprentice is still in learning at day 90 and day 365.

There will be no limit on the number of incentive payments that an employer can claim for apprentices eligible to receive funding, provided each apprentice meets the criteria, including being a new employee.

The payment is in addition to the existing £1,000 you’ll already get for taking on an apprentice who is: aged 16 to 18 years old and under 25 and has an education, health and care plan or has been in the care of their local authority. Payments will be reimbursed to school as they are now.


Further Information

For further information about apprenticeships please contact a member of the Learning and Development Academy Team:

Learning and Development Academy Officers: -

Sadaf Iqbal             01274 43 1479

Meena Mistry         01274 43 4451


Senior Learning and Development Academy Officer

Elaine Mallinson 01274 43 4450


Published: 08/10/2020
Audience: Bradford Council Maintained Schools only
Contact: Bradford Council Apprenticeship Team

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