The Data Tools available to schools through Bradford Schools Online

The Data Tools available to schools through Bradford Schools Online

Giving additional people (3rd parties) access to your secure data

Data Tools on this site
Key Data
Deeper Data
Standard Reports - a good place to start
The Data Dashboard
School Finder

Giving others access rights to your secure data

Schools are responsible for ensuring that any person given access to their secure data has met any requirements of the school's own Safeguarding procedures. This must include ensuring they understand the requirements of the Data Protection Act and the school policy on the acceptable use of ICT, and where pupil level access is granted a CRB check. If the school is happy that this is the case the following instructions will enable the school to register a third part for access.

Are they already registered with another Bradford School?
First, please ask the person if they are already a registered to use Bradford Schools Online via another Bradford school. If ‘yes’ please use the link in the Access Register to send us their name and the name of the school where they are already registered. Then please add the name of your school. This approach ensures the person does not have to manage multiple logins. We will then add the person to your Access register at Level 3 (you can change this later is if you wish) using their existing login credentials.

Is this their first registration?
If they are not already registered as a user of Bradford Schools Online you will need the person’s name and e-mail address (we strongly recommend that you do not allow the use of Hotmail, Gmail and other web based accounts as this creates security concerns).

Simply add them to your Access Register. You will have to decide which user level you prefer the 3rd party to have. Level 2 allows them access to child level information, whereas Level 3 does not. In most cases Level 3 should be satisfactory. Once set Bradford Schools Online will then automatically send their log-in credentials by e-mail.

Please remember to remove them from your Access Register at the completion of their contract or period of support for the school. Removal from the register remains the responsibility of the school.


Data Tools

This website has a number of tools to provide you with data on the LA, schools, Statistical Neighbours and National figures. These are summarised below. Access to them all is through Our School > Data Tools (log in and IMT SLA required) or use the URL:

Key Data
Deeper Data

Standard Reports - a good place to start
The Data Dashboard
School Finder


In addition to these tools are a series of other online tools that do not have such a data focus.


Key Data       

Key Data is the headline data for a school organised under the following headings:



Contact Details

Address, phone, e-mail etc

School Contacts

Key people working with the school

Contextual data

Roll, mobility, SEN. Ethnicity & deprivation

Attendance & Exclusions

Annual attendance & exclusion figures

Management information

Grades from Ofsted inspections, Financial classification and headline finance figures


End of Key Stage headline figures over the last 5 years


CVA measures

Ofsted report

Access to the most recent Ofsted report

School opening details

The days the school is opened and closed

Visits to the school

Details of visits by Education Department staff over the last 12 months


Deeper Data

Deeper Data allows you to analyse end of Key Stage data to explore and compare against other schools outcomes for the whole school or vulnerable groups. (In development is the capacity to analyse termly assessment data).

How to use Deeper Data
There are three steps to using Deeper Data:

  • In Step 1 identify which pupils you want to include in your group. You can set as many filters as you require. Selecting no filters will provide whole school details.
  • In Step 2 select the Key Stage and subject area you want to focus on. You must select one. This section has the option to view Transition Matrices & Levels of Progress for your selected group. The system is phase sensitive.
  • In Step 3 select the assessment year you require, if you require your data split by gender and which Localities and Areas you wish to compare against. To keep the reports manageable primary school reports default to comparisons in their own Locality. However this can be changed by selecting additional Localities and Areas. 


Deeper Data reports
The Yearly Trend report is similar to that previously available in the White Folder. It is in 4 sections.

  • The first section reminds you of the filters you have selected. This is particularly helpful if you choose to print the report.
  • The second section shows you the outcome for the whole school over the most recent 5 years i.e. it does not use the pupil filters that you set, these come later.
  • The third section repeats the same figures as in the second section but this time for the pupils you selected in your filter.
  • The fourth section repeats the same figures as in the second section but this time for the pupils not in your filter (the inverse selection).

The Comparative report provides your selected results against those schools in the Localities you selected. The report is in 3 sections:

  • The first section reminds you of the filters you have selected. This is particularly helpful if you choose to print the report.
  • The second section (the data rows are shaded grey) shows you in separate rows the outcome for your school:

o for the year you selected for the whole school
o for the group you selected
o for the pupils not in the group you selected
o At the end of each row is a graph of the same data (excl.cohort sizes).

  • The third section provides the same data as in the second section but for all of the schools in the Localities you selected. These can be scrolled on their own vertical scroll bar to aid comparison. Alternating shading has been provided to group together the data for each school.

This Comparative report is to help schools work together by exploring strengths and weaknesses.

Separate reports are available for Transition Matrices & Levels of Progress.

Use the 'Return to search criteria' button to adjust the filters you have set or save the report.  Use the 'Reset' button to clear all filters and start again.

(In development is the capacity to drill down from Key Data into Deeper Data).


Standard Reports     

Most users will want to see a range of similar reports. You can generate these, or a group of them, through one button.  In addition you can create and save your own reports using Deeper Data (please see below). How to do this is explained on-screen. Saved reports are listed above the Standard Reports.


The Data Dashboard       

A range of reports and lists are produced to help schools and officers, such as comparisons across all Bradford Schools, LA level results and comparisons against its Statistical Neighbours.

These have been brought together through The Dashboard. The Dashboard has two main sections: The first section gives access to the library of end of Key Stage results analyses. These include headline data over recent years (a useful compendium when carrying out self-assessments etc.), results analysis at LA, school and Statistical Neighbour level, targets etc. 


The second section is a collection of helpful resource files and links that may help when constructing your own analyses. These are linked to live data sources and therefore the data changes over time.

As reports become available they are added to the Dashboard, the earlier version is deleted so only the most recent data is displayed.


Some reports (mainly those in a spreadsheet format) carry data for multiple years and therefore the Dashboard will have several links to the same document. Please check the tabbing at the bottom of the spreadsheet to ensure you have the correct year.


School Finder       

School Finder is in the public area of Bradford Schools Online for quick access to school contact details.

Page owned by Jonny Trayer, last updated on 06/04/2018. This page has been viewed 20,269 times.