Child Protection Record Keeping

Child Protection Record Keeping

Following the Hamza Khan Serious Case Review, it was agreed that all Designated Safeguarding Leads and Named Persons would be offered a template form for keeping child protection records.


The template form is intended to be used as follow on sheets from the copy of the Multi-Agency Referral Form that you will have sent to Children's Social Care.

Bradford Council has also carried out a thorough audit of record keeping across a number of services and have agreed minimum standards.

Please see below the agreed minimum standards that services have adopted and also the link for the template record keeping sheet.


Minimum Standards:

Legibility of all case work/notes

Signing and dating of all case work                   

Recording of all Child Protection meetings attended               

Files should be in chronological order with the latest information on top  


What are case notes?

Case notes are the chronological record of interactions, observations and actions involving a specific person and/ or family.

Case notes provide a record of all the things that have happened during a family's involvement with your service, including phone calls, face-to-face contact, and contact with service providers or visits. This record is important for continuity for the child, legal discovery and historical record.

Information recorded about a person or family should be impartial, accurate and completed with care taken to ensure that:

  • Only details relevant to incidents/events, assessment, or the provision of a support service are recorded.

  • Case notes do not include derogatory or emotive language by the author.

  • Subjective opinions are qualified with relevant backgound information, theory or research.

  • Relevant information is not omitted.

  • Minutes from any meetings; Child Protection Case Conference, team around the child etc. are uploaded (or stored securely if records are paper based) onto the child's file.

  • If you are using paper-based records, they must be clearly written and easy to read, and you should write, sigh and date all entries.

  • You must protect information in record from being lost, damaged, accessed by someone without appropriate authority, or tampered with.

Page owned by Kate Hopton, last updated on 06/01/2020. This page has been viewed 7,559 times.